The Administrative Assistant Receptionist plays a crucial role in supporting a small team of 1-5 members by managing front desk operations and providing comprehensive administrative support. This position ensures efficient communication, scheduling, and office management, and involves interacting with external clients and vendors. Proficiency with CRM systems and standard office suites such as Microsoft Office or Google Workspace is essential to perform daily tasks effectively.

Responsibilities

Manage front desk reception duties, including greeting visitors and screening phone calls
Coordinate and maintain team calendars and scheduling
Handle internal and external communications promptly and professionally
Perform accurate data entry and document management tasks
Provide general office support to ensure smooth operations
Assist visitors and clients with inquiries and directions
Support customer service initiatives and resolve routine issues
Maintain records and ensure confidentiality of sensitive information

Required Qualifications

Minimum of 1 year of experience in administrative support

Preferred Qualifications

High School Diploma or equivalent
Experience with calendar management
Strong customer service skills
Proficiency in data entry
Effective time management abilities
Excellent communication skills
Ability to multitask and solve problems
Professional phone etiquette

Benefits:

Health / Vision / Dental Insurance
Matching 401k Plan
Paid time off

All applicants must pass all pre-employment testing, including background checks, motor vehicle checks, and pre-employment drug tests, and present a valid driver’s license.

EOE/Qualified applicants will receive consideration for employment without regard to disability or protected veteran status and any other applicable protected classification.

Pursuant to the Immigration Reform and Control Act of 1986, all applicants who are offered employment must produce documents establishing their identity and authorization for employment in the United States. You must provide these documents no later than three (3) business days after you begin employment. In addition, all new hires must verify their employment authorization under oath by signing Form I-9 when they begin employment.